Job Description
Undergraduate Coordinator, Penn Philosophy University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title Undergraduate Coordinator, Penn Philosophy
Job Profile Title Academic Coordinator
Job Description Summary The primary focus of the position is on the undergraduate students, faculty, and lecturers and serves as the main contact for undergraduates, as well as providing administrative support to the departments' undergraduate chairs and department chairs in the Department of Philosophy
Job Description The Department of Philosophy at the University of Pennsylvania is a research intensive, highly interdisciplinary center of philosophical scholarship on Penn's campus. The core strengths of the department are centered in moral philosophy and philosophy of science, broadly understood to include the history of these disciplines and cognizant areas such as metaphysics, epistemology, and logic. The department's course offerings serve the programs in Cognitive Science, Visual Studies, the Biological Basis of Behavior, and Philosophy, Politics, and Economics, as well its own majors and general education requirements. Both teaching and research activities are coordinated with philosophy faculty in the Law, Medicine, Education, and Business schools.
Job Responsibilities/Duties: This position supports curriculum and course management via the Next Generation Student Systems (NGSS). It requires extreme attention to detail, precision with data entry and time management. The position also has responsibility for developing and maintaining communications, fielding inquiries, and guiding both students and faculty through a variety of University policies, resources, and procedures.
The position also handles undergraduate student activity coordination and provides guidance to students and support to faculty as related to academic planning and course rostering. The candidate will maintain and organize all student records with strict confidentiality, and coordinate all student academic activity, which includes monitoring undergraduate student records for graduation, transfer credit, processing petitions, permanent record changes, and managing course permissions.
Additionally, the candidate will coordinate administrative aspects of undergraduate majors and minors, addition of majors and minors to department's system using central university databases and systems. The person will handle detailed data input of all courses for undergraduate programs in PHIL and LOGC. Person should be knowledgeable in degree requirements for undergraduate students and assists the chairs and faculty to manage the undergraduate curriculum and support the overall academic mission and curriculum planning and will organize the curriculum, identifying and effectively procuring suitable teaching spaces and resolving any related issues.
Candidates will also hire and assign lecturers to courses as required by the curriculum. The Undergraduate Coordinator handles the general office administration and curriculum for the Department of Philosophy including answering phones, handling walk-in inquiries and distributing office-hour schedule sheets each semester. Other duties include changing mailboxes as needed, retrieving mail from the mailroom and distributing, sending outgoing mail by USPS, UPS or FedEx as requested and submitting room reservations and classroom change requests. Additionally, reporting maintenance issues in department and faculty offices.
Qualifications: High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. Previous experience with academic and curriculum planning and student advising is preferred. Previous experience in an academic office, previous Penn experience and data entry and management experience preferred. High level data entry and review skills and accuracy with numbers and details required. Well versed in all computing applications, plus ability to learn and manage new applications quickly and efficiently. Thorough knowledge of office procedures, practices and methods. Ability to organize and prioritize assignments and work effectively with diverse groups. Being detail-oriented, flexible, and productive under pressure. Ability to manage competing deadlines. Ability to work closely and professionally with students, staff, and faculty. Ability to staff events as needed.
Desired skills: - Analytical thinking
- Data compilation
- Office administration
- High level administrative skills
- Willingness to learn and apply new technologies as needed
- Excellent oral and written communication skills
- Strong interpersonal and organizational skills
- Self Starter
Job Location - City, State Philadelphia, Pennsylvania
Department / School School of Arts and Sciences
Pay Range $20.45 - $29.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits - Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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Job Tags
Hourly pay, Permanent employment, Full time, Work from home, Flexible hours,